ZixEncrypt

Start by doing what you already do: write the message, add attachments, choose recipients, and send. ZixEncrypt watches outbound mail in real time and applies the right level of protection automatically—no extra plugins to learn, no new steps to remember. If the recipient’s system supports secure transport, your message lands in their inbox normally. If not, they receive a secure link with a one‑time code, can view on any device, and reply securely without creating an account. You can set expirations, restrict forwarding, and revoke access after sending, so you control sensitive threads from draft to delivery.

Administrators can get up and running in minutes with guided policy setup. Choose an industry starter pack (healthcare, finance, legal, public sector) or craft custom rules using patterns for PII/PHI, account numbers, keywords, file types, and even file fingerprints. Decide what happens when a rule triggers: encrypt, warn the sender, block and justify, quarantine for review, or route to a secure portal. Run policies in monitor mode first to see impacts without disrupting mail, then enforce when ready. Use dashboards to track volumes, top triggers, destinations, and exceptions; export logs to your SIEM; and audit every secure message, including views, replies, and revocations.

For everyday workflows, staff don’t need to think about compliance. HR can distribute pay slips, benefits forms, and performance letters safely. Finance teams can send invoices, statements, and W‑9s. Clinics and insurers can exchange referrals, lab results, and claims with PHI. Legal teams can route contracts, case files, and discovery sets. Engineering and IT can prevent accidental sharing of secrets by scanning for tokens, keys, and configs before anything leaves the domain. Sales and marketing can share price sheets, RFP responses, and embargoed assets with partners using expiring links and secure reply.

Rollout is flexible: deploy as a cloud gateway, connect to Microsoft 365 or Google Workspace with native connectors, or point specific apps to relay through ZixEncrypt. Support for TLS, S/MIME, and portal delivery ensures the best path per recipient. Brand the secure experience with your logo and domain, enable SSO for admins and reviewers, and apply role‑based access so only the right people manage policies. During incidents, pause sending to high‑risk regions, tighten rules, and use message tracking to see who accessed what and when. Training is lightweight: short in‑product nudges teach senders why a message was protected and how to avoid mistakes next time.